We at VIP Hearing Solutions Ltd. know you care about how your personal information is used and shared, and we take your privacy seriously. Please read the following Privacy and Cookies Policy to learn more about how we collect, store, use and disclose information about you when you interact or use our website or any related events, sales or marketing, and if you use any of our products or services in any manner.
We are registered with the Information Commissioners Office for Data Protection and our registration number is ZA325015. VIP Hearing Solutions Ltd is the Data Controller and will use your personal data as described in this statement.
This Privacy Statement covers what we do with the information that we collect when you are accessing or using our Websites or when you contact us in any manner, including by phone or when you visit our shop. We gather various types of information which includes information that identifies you as an individual (“Personal Information”), as explained in more detail below.
WHAT INFORMATION WE COLLECT
We collect Personal Information in two ways. Information you give us in response to questions we ask and information we collect automatically.
Information you Provide to us:
When you visit our website and use the Contact Us page on the website we ask for certain pieces of information. If you telephone us or call in person we may ask for additional information. If you correspond with us by letter you will provide personal information that we may use.
The way we use the information we collect through the above methods is summarised here.
We collect Personal Information that you supply to us at Events such as ‘Open Days’ or ‘Hearing Exhibitions’. This is done verbally or by you using one of our data collection forms. This may be hand written or in a digital format and in either instance the personal information you provide, along with your contact preferences and any consents you choose to give us, will be recorded in our CRM system . This will then be used to provide you with the information e.g Monthly e-Newsletters or other services you have requested from us.
Special Category Data
In addition to the Personal Data that we collect, and is listed and described above, other ‘Special Category’ data relating to your general health and in particular information specific to the state of your hearing health will collected within the process of us providing our services and products as Hearing Aid Audiologists.
We will collect this as part of the patient medical record keeping required by our professional body the HCPC http://www.hcpc-uk.org from hearing assessments and other services we provide to you. This information is confidential and will be handled only in line with the HCPC Confidentiality Policy. For more information on this use this link https://goo.gl/iKKLLS. It will not be shared with anyone else without your permission. For example, if we needed to share it with your GP or other medical practitioner.
Also with other members of staff within VIP Hearing Solutions so we can provide you with:
• Our service
• Hearing aids and related products
And with Hearing aid and related products manufacturing companies, so that we can provide you with products to assist your hearing.
Information we collect automatically:
When someone visits we collect certain information related to your device, such as your devices IP address, what pages your device visited and the time and duration.
If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
HOW WE USE YOUR INFORMATION FOR MARKETING
We sometimes gather information from marketing activities undertaken on our behalf by third party organisations. They will have obtained consent to use the information for these purposes from the Data Subjects before using it. If you would like to know more about these third party organisations please contact the VIP Hearing Solutions Privacy Officer using email@example.com
Responses from these marketing activities come directly to VIP Hearing Solutions. We will enter the personal information collected into our CRM system and check with you to record your preferences for how, and about what, you wish to be contacted by us in the future. Should you request that your information is erased we will deal with this in line with our Right to Erasure Policy.
WHAT DO WE DO WITH YOUR PERSONAL INFORMATION?
In addition to the uses described in the 'What information we collect' section above, we may also use your personal information for the following purposes:
to respond to your enquiries. For example, if you write to us, or email or telephone us, we may use the contact details that you have provided to respond to you. We will not use these for marketing purposes unless you have consented for us to do so. We may retain these details on our system in relation to your enquiry;
to provide our products or services to you;
to improve and personalise our services;
in relation to payments due to us;
where you have agreed that we may do so, to send you details of our offers and other products and services that we think may be of interest to you;
for internal analysis and research. For example, we may keep records of your date of birth, address/post code, and interests to assist us to identify market trends;
to host, administer, improve this website;
for other purposes clearly stated on the page or other method in which you provide your information to us.
HOW WE SHARE AND DISCLOSE INFORMATION TO THIRD PARTIES
We do not rent or sell your Personal Information to anyone. In addition to the circumstances described in the Special Category Data above we may share and disclose your Personal Information in the following limited circumstances.
As required by law;
Where we need to do so in order to enforce our rights or protect our interests for example, in order to enforce the terms of any contract that we have with you.
We may pass your personal information to third parties for the prevention of crime, fraud, money laundering and for the tracing of debtors.
As we develop our business, we might sell or buy companies or other businesses. If we do so, this might involve transferring customer information relating to the relevant company or business to the person buying the business (who will only be permitted to use your personal information as outlined in this Privacy Statement and Cookies Policy).
We do not directly share or disclose your Personal Information through International Data Transfers from the UK to any other country. Our Hearing Aid suppliers may do this within their manufacturing process and data storage providers such as Dropbox or Google Cloud may store your Personal Information on servers outside the UK. If you would like any more specific advice on this, please contact us using the firstname.lastname@example.org
email address or write to us at Privacy Team, 121 Field End Road, Eastcote, Pinner, HA5 1QH.
USE OF YOUR DATA FOR MARKETING COMMUNICATIONS
When you provide us with your Personal Information we give you the opportunity to tell us what communications you want to receive and how you want to receive them. You can opt out of receiving this information, or change any of your preferences, at any time. To opt out use the ‘Unsubscribe’ link in the email communications we send. To change your preferences for what you want to receive and how you want to receive it either email your changes to email@example.com or call the Privacy Team on 020 8866 6700, 09.00 – 17.00 - Monday to Friday, stating what you would like us to do.
If you would like to exercise any of your Data Subject Rights available to you under the General Data Protection Regulations (GDPR) which include accessing, updating, rectifying and deletion of Personal Information the following information will help you with this.
You have the right to request we correct any inaccuracies or incomplete data in the Personal Information we hold about you.
You also have the right to request a copy of the Personal and Supplementary Information about you held by us
You also have the right to request the deletion of some or all of the Personal Information we hold about you.
In any of the above instances, as a security measure, we will require proof of your identity before processing your request and then, if required, making any changes.
If you have any other questions about your rights and how to exercise them contact the Privacy Team at 121 Field End Road, Eastcote, Pinner, HA5 1QH or email on firstname.lastname@example.org
IS INFORMATION ABOUT ME SECURE?
We use appropriate technical, organizational and administrative security measures to protect any information we hold in our records from loss, misuse, and unauthorised access, disclosure, alteration and destruction. Unfortunately, no company or service can guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time.
An Internet cookie is a small packet of information (piece of computer code) which seeks your permission to be sent by a web host to your computer hard drive when you visit that host's website. This may be done automatically by your browser if you have set it up that way. It's then sent back to the web host—automatically and behind the scenes—to the web host each time you go to that website.
A cookie helps analyse web traffic or lets website operators know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. You are able to control and delete cookies within your computer and more information about how to do this is below.
We have included a full list of the cookies used on this website below, along with an explanation of what each cookie is used for.
Cookies used on this website
This is a list of the main cookies set by this website, and an explanation of what each is used for:
How to control and delete cookies
We know that people have concerns about cookies, but we believe that the benefit that you and we gain from their proper use is worthwhile.
You can delete the files that contain cookies - those files are stored as part of your internet browser. If you wish to restrict or block the cookies which are set by this website, or indeed any other website, or if you wish to receive notification of cookie placement requests or decline cookies completely, you can do this through your browser settings. The Help function within your browser should tell you how. Please be aware that declining or denying cookies may prevent you from being able to use the website to its highest capability.
If you would like more information about how cookies work, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to disable cookies on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile device you will need to refer to your manual.
How to contact us if you have any queries
We take the privacy of our customers very seriously and we are committed to protecting your personal information. If you have any questions in relation to the information we hold about you or our use of that information, please feel free to contact our Privacy team at 121 Field End Road, Eastcote, Pinner, HA5 1QH or email us on email@example.com
WILL THIS POLICY CHANGE?
In line with best business practice we will periodically review all policies in the light of any legislative or regulatory changes or changes to our business operating practices. This policy will be reviewed annually and if required changes made to improve its effectiveness and accuracy about how we collect, store and process your Personal Information. We will flag on our website any significant changes that affect you and how we use your Personal Information in the updated policy or by sending you an email. This Policy was last updated on 20th March 2019.